You might be planning on hiring a document scanning service if you are hoping to turn your office into a paperless workplace or if you need to upload a bunch of files so that you can email them to someone or post them on your website. If you are hiring a document scanning service, then you'll want to make sure that you choose the right service for the job. These are some of the questions that you may want to ask so you can ensure that you have chosen the right document scanning service.
How Fast Can You Scan My Documents?
One of the main reasons why you might be planning on using a document scanning service is so that you can get the job done a lot more quickly. After all, many document scanning services have bigger and better scanning equipment, allowing them to get the job done faster. They also typically have plenty of dedicated employees who can help with scanning your documents so that the job can be completed in a prompt manner. However, some document scanning services work more quickly than others, so you may want to inquire about turnaround times, particularly if you need to have your documents scanned as quickly as possible.
How Will I Receive My Documents?
Next, you may want to ask about how you will receive your documents after they have been scanned. Many companies will send the files via email; if this is the case, make sure the company has the proper email address on file. Some will upload them to a secure server so that you can download them yourself. Others will help you with transferring the documents to your company's server. Since you will probably want to have access to the files as soon as possible, you will probably want to ask about how you can get them when the scanning job is done.
Will My Documents Be Protected?
Lastly, you might be concerned about whether or not your documents will be protected while they are in the possession of the document scanning service. This might be of particular concern to you if you handle a lot of sensitive information, such as financial information for your customers or medical information. You may want to ask questions about things like whether or not the employees who will be scanning your documents have undergone a background check and whether or not your documents will be destroyed after the scanning process. Then, you can choose a company that will handle your company's documents in a way that makes you feel comfortable.
To learn more, contact a resource like Indigital Inc.